Archive for May 17, 2007

In praise of OJS

No, I’m not praising OJ Simpson. I’m praising the Open Journal Systems:

Open Journal Systems (OJS) is a journal management and publishing system that has been developed by the Public Knowledge Project through its federally funded efforts to expand and improve access to research. …

OJS is open source software made freely available to journals worldwide for the purpose of making open access publishing a viable option for more journals, as open access can increase a journal’s readership as well as its contribution to the public good on a global scale (see PKP Publications).

I’ve been paying attention to the initiation of two new ‘Platinum‘ OA journals that have recently been added to the list of journals using OJS. They are Open Medicine and Open Access Research. The former is, I think, off to a very good start. The latter hasn’t published its first issue yet. I’m looking forward to seeing it.

I’ve recently had my first personal experience with serving as a reviewer for one of these journals, and I was very favorably impressed by the manner in which the software performed its tasks. Except for a couple of minor glitches (probably my own fault), I experienced no difficulties with the downloading of the manuscript to be reviewed, with the uploading my review, or with any of the few other steps involved in the automated review process.

Well done, all of those involved in the Public Knowledge Project, a “three-way partnership under the direction of John Willinsky, with the Faculty of Education at the University of British Columbia, Simon Fraser University Library, and SFU’s Canadian Centre for Studies in Publishing” (see OJS Credits).

Can such ‘Platinum’ OA journals achieve and maintain a consistently high standard? I fervently hope so.

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Niche journals and self-archiving

Browsing through the SHERPA/RoMEO database of publishers’ self-archiving policies can yield some interesting information. I was looking for niche journals that are intended for members of particular disciplines in a specific geographic area (in my case, Canada). Some disciplines deal with topics that may vary greatly in substance from one geographic area to another. Health services research is one such area, because healthcare policy (e.g. how are particular health services delivered and paid for?) may differ greatly from one geographic area to another.

In 2005, the quarterly journal Healthcare Policy was launched, by “Longwoods Publishing, The Canadian Institutes of Health Research (CIHR) Institute of Health Services and Policy Research, the Canadian Association for Health Services and Policy Research (CAHSPR) and Editor-in-Chief Brian Hutchison …“. See: Announcement and Call for Papers. Only some selected contributions to this journal are OA, such as: Editorial: Getting Started by Brian Hutchison, Healthcare Policy 2005; 1(1): 1-3.

When I looked for this journal in the SHERPA/RoMEO database, neither the journal title, nor the publisher, were listed. This was an unusual result. What was usually found was information about the niche journal or the publisher, but not information about self-archiving policies.

For example, for the first 50 journal titles that contain the word “Canadian”, I found information about self-archiving policies for only five. Of these, two, Canadian Geographer and Canadian Journal of Agricultural Economics, are listed as Blackwell journals, and three, Canadian Journal of Botany, Canadian Journal of Chemistry and Canadian Journal of Civil Engineering, are listed as National Research Council Canada (NRC Research Press) journals. Thus, information about self-archiving policies is currently available in the database for only about 10% of these Canadian journals.

Similarly, of 28 journal titles that contain the word “Canada”, I found information about self-archiving policies for only one, Health Law in Canada, an Elsevier journal.

Is this lack of information a result, at least in part, of the SHERPA/RoMEO database currently being incomplete? Probably, yes. And, efforts to improve the database are under way. See, for example, Copyright Knowledge Bank – Database. An excerpt from the webpage:

The Copyright Knowledge Bank (CKB) is a database containing comprehensive information on the self-archiving policies of journal publishers. It is an extension of the existing well-known and heavily-used SHERPA/RoMEO database of publishers’ self-archiving policies.

At the moment the CKB is still in development. As well as providing more detailed information on open access and self-archiving policies of publishers, the CKB will also have: * Improved coverage … and * Improved functionality …

However, the main reason for the lack of information about self-archiving policies for these Canada-oriented journals is probably because they do not yet have such policies. How best to deal with this issue, from the perspective of authors/researchers/scholars?

For results from a survey of author’s attitudes about such an issue, see: Copyright Issues in Open Access Research Journals: The Authors’ Perspective by Esther Hoorn and Maurits van der Graaf, D-Lib Magazine 2006(Feb); 12(2).

An excerpt:

The following emerging copyright models in OA journals were identified:

* a model in which the author keeps the copyright: this was preferred by nearly half of the respondents

* two models in which the author shares the copyright (with Creative Commons licences): these were preferred by nearly a third of the respondents

* a model in which the author transfers only the exploitation rights to the journal publisher: this was preferred by a small minority.

But, what if the publisher’s policy is the conventional one, in which the author is required to transfer copyright to the publisher?

One response is to make an effort to retain copyright on an individual, article-by-article, basis. An addendum can be added to the conventional copyright agreement. An example is the one recommended by the Association of College & Research Libraries (ACRL). See: Author Agreement (PDF).


Copyright of the Work remains in Author’s name.

Author agrees not to publish the Work in print form prior to publication of the Work by the Publisher. [ALA requests that should you publish the Work elsewhere, you cite the publication in ALA’s Publication, by author, title, and publisher, through a tagline, author bibliography, or similar means.]

[My thanks to Heather Morrison, AmSci OA Forum, 21 Feb 2007 for information about this addendum].

Another example is available via the SPARC Author Rights page, which provides access to the SPARC Author Addendum (PDF). Excerpt:

1. Author’s Retention of Rights. In addition to any rights under copyright retained by Author in the Publication Agreement, Author retains: (i) the rights to reproduce, distribute, publicly perform, and publicly display the Article in any medium for non-commercial purposes; (ii) the right to prepare derivative works from the Article; and (iii) the right to authorize others to make any non-commercial use of the Article so long as Author receives credit as author and the journal in which the Article has been published is cited as the source of first publication of the Article. For example, Author may make and distribute copies in the course of teaching and research and may post the Article on personal or institutional Web sites and in other openaccess digital repositories.

But, what to do if the publisher refuses to accept such an addendum? An alternative approach is one that’s been advocated vigorously by Stevan Harnad: ID/OA (Immediate-Deposit, Optional-Access), paired with a “Fair Use” Button. See, for example, Blackwell Instructions for self-archiving manuscripts, by Stevan Harnad, 17 April 2007. Excerpts:

Blackwell’s is a 12-month embargo publisher.

The solution is extremely simple: always deposit the postprint (i.e., the refereed, revised, accepted final draft) immediately upon acceptance for publication (definitely not 12 months later!) and set the access as “Closed Access” instead of “Open Access,” if you wish, which means the metadata (author, title, journal, abstract) are openly accessible to anyone on the web immediately, but the full-text is not. In addition … make sure to implement the “Fair Use” Button … : EMAIL EPRINT REQUEST …

All searches will lead to the Closed Access Deposit, and that in turn has the Button, which will provide for all usage needs during the 1-year embargo, semi-automatically, almost immediately, via almost-OA.

Embargoes will all die (I promise!) a *very* quick death once all institutions mandate immediate deposit like this; but embargoes will win the day if institutions foolishly make the mandated *deposit* date contingent on when publisher embargo’s say-so.

Will this strategy indeed serve to convince publishers (including publishers of niche journals) to permit self-archiving and minimal embargoes? Only time will tell (and, only if the strategy is used by many authors).

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